Travel

Vaccines are not required for conference attendees but are strongly encouraged. Based upon current conditions at the time of the Annual Convention, ACOFP reserves the right to require negative COVID tests and/or mandatory mask-wearing during the event.

Checks must be made out to ACOFP and payable through a U.S. bank. Payment is due upon receipt of the invoice. Contracts received from companies that have any outstanding balances due to ACOFP will not be processed until delinquent accounts are paid in full.

The purchase of an ACOFP exhibit or sponsorship is nonrefundable after January 19, 2025. If Company should be prevented or materially affected from conducting the ACOFP 62ND ANNUAL CONVENTION & SCIENTIFIC SEMINARS or from providing any sponsorship benefits due to circumstances beyond its control, including but not limited to, acts of God; war; curtailment or interruption of transportation facilities; strikes or imminent threat thereof; threats of acts of terrorism or similar acts; disease; any restrictions; resolutions and regulations (including, but not limited to, those regarding travel, self-quarantine and gathering size) imposed by any state within the United States of America; state department or other governmental or international agency travel advisory; full or partial government closure; prohibition or limitation of travel by any government employees; corporate and educational institution travel restrictions; civil disturbance; or any other cause beyond the parties’ control, or if ACOFP determines not to offer the Event at its sole discretion, ACOFP will move your exhibit or sponsorship into the ACOFP 62ND ANNUAL CONVENTION & SCIENTIFIC SEMINARS’ virtual platform, or if ACOFP is unable to provide the sponsorship benefits for a virtual convention, ACOFP will move the Company’s investment to the ACOFP 62nd Annual Convention & Scientific Seminars in 2025.

Please note: The Company shall not be entitled to a refund of its payment as a result of its termination of this Agreement unless there are certain sponsorship benefits that have not been provided yet or for which no costs have yet been incurred by ACOFP.

The sponsor/exhibitor shall be fully responsible for and hereby releases ACOFP from any claims, liabilities, losses, damages, or expense relating to or arising from an injury to any person, any loss or damage to property, where such injury, loss, or damage is incident to, arises out of or is in any way connected with sponsor/exhibitor’s participation in the Exhibit Hall or Sponsorship Program. The sponsor/exhibitor shall protect, indemnify, hold harmless, and defend ACOFP, its officers, directors, agents, and employees against all claims, liabilities, losses, damages, and expenses, including reasonable attorney’s fees and costs of litigation arising in any manner, directly or indirectly, from sponsor/ exhibitor’s participation in the Exhibit Hall or Sponsorship Program; provided that the foregoing indemnification shall not apply to injury, loss or damage caused by or resulting from the sole negligence of ACOFP, its officers, directors, agents or employees.

The sponsor/exhibitor understands and accepts that the terms and conditions, display guidelines, and the ACOFP 62nd ANNUAL CONVENTION & SCIENTIFIC SEMINARS Rules and Regulations are integral and binding parts of this Contract. In addition, the sponsor/exhibitor also agrees to abide by the operational policies of the ACOFP virtual platform.

ACOFP shall have full power in the matter of interpretation, amendment, and enforcement of all said rules and regulations. ACOFP and its interpretation and decision shall be final. Any amendments to the Contract with the conference supporter must be done so in writing and signed by both parties to be binding. ACOFP is entitled to attorney’s fees and costs it incurs in enforcing this contract.